A finance firm in Montgomery County, MD is seeking an Executive Assistant to support the C-suite. This opportunity is for a career Executive Assistant who thrives in close partnership and takes pride in creating structure, protecting time, and enabling impact at the highest level. The firm is collaborative, values judgment and discretion, and positive energy. The Executive Assistant will play a central role in ensuring seamless day-to-day execution for C-suite leadership while helping establish rhythms and systems that support the firm’s continued evolution. This role goes far beyond traditional administrative support. The ideal candidate is energized by responsibility, brings calm to complexity, and sees executive partnership as both a craft and a career. Key Responsibilities:
- Manage calendars and complex domestic travel, including frequent itinerary changes, meeting coordination, and executive scheduling across multiple cities and stakeholders.
- Act as a trusted scheduler, thoughtfully prioritizing requests and protecting time with sound judgment and clear communication.
- Manage high-volume correspondence and meeting preparation, including agendas, materials, logistics, follow-up items, and investor meeting support.
- Coordinate meetings and firm events, ensuring thoughtful preparation, logistics, and follow-through.
- Provide light personal support as needed, including appointment coordination, travel, and time-sensitive personal requests.
- Support talent and culture initiatives, including team event planning, employee engagement activities, and administrative support for HR-related projects.
- Assist with light office management responsibilities, including conference room coordination, office organization, snack and supply ordering, and maintaining a polished office environment.
- Attend occasional evening team meetings and remain flexible outside standard business hours when priorities arise.
- Support additional operational initiatives and special projects as the firm continues to grow.
Why You’ll Love Working Here:
- Boutique team culture that values thoughtfulness, strategy and commitment.
- This role offers a hybrid structure but requires flexibility for the firm.
- Competitive compensation with bonus potential.
What We’re Looking For:
- Executive mindset. You bring experience supporting senior executives in a fast-moving, high-accountability environment and understand how to stay ahead of shifting priorities.
- Highly proactive operator. You naturally anticipate needs, follow through without prompting, and look for ways to make executives and teams more effective.
- Calm under pressure. You adapt quickly to changing schedules, evolving priorities, and last-minute requests with professionalism and composure.
- Trusted professional. You exercise sound judgment, maintain confidentiality, and handle sensitive matters with maturity and discretion.
- Long-term relationship builder. You value stability, consistency, and becoming a trusted partner within an organization over time.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion. To apply, please send a resume to resume@hawthornelane.com. Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.