As the Executive Assistant at this boutique finance firm, you’ll serve as a trusted partner to executives and play a central role in keeping daily operations, administrative support, client-facing activities, and office logistics running smoothly. This role is ideal for a detail-oriented, highly professional administrative expert who thrives in an in-office environment, values collaboration, and takes pride in being a steady presence behind the scenes. The firm is seeking someone with experience working in a finance space, who anticipates needs, exercises sound judgment, and brings polish, discretion, and reliability to everything they do. If you enjoy being deeply embedded with leadership, balancing business and light personal support, and contributing to a tight-knit, high-performing team, this could be an excellent next step.
Key Responsibilities:
- Coordinate closely with leadership to prepare for meetings, ensuring conference rooms, technology, meeting materials, and logistics are fully set up in advance.
- Manage complex travel arrangements for senior leadership, including flights, accommodations, ground transportation, and detailed itineraries.
- Prepare and submit detailed expense reports, ensuring accuracy, and timely processing in alignment with internal financial procedures.
- Oversee day-to-day office operations, including ordering supplies, maintaining inventory, and keeping the workspace organized and welcoming.
- Facilitate professional communications efforts by assisting with content drafting, updates, and engagement tracking across platforms.
- Maintain organized records related to expenses, schedules, and administrative processes to support ongoing reporting needs.
- Provide light personal assistance to senior leadership, including coordination related to family schedules and external commitments, while maintaining strict confidentiality.
- Contribute to special projects and ad hoc initiatives as needed to support the broader leadership team.
Why You’ll Love Working Here:
- Competitive compensation and benefits, with the opportunity to earn performance-based bonuses.
- A close-knit, collaborative team that values commitment, professionalism, and mutual support.
- High visibility role with direct exposure to senior leadership and meaningful responsibilities.
- A culture that emphasizes teamwork, mentorship, and shared success.
What We’re Looking For:
- Blended office support. You bring at least three years of experience supporting senior-level executives, alongside general office maintenance tasks. Experience working in a finance environment is required!
- Trusted. You handle sensitive information with discretion and demonstrate sound judgment at all times.
- Highly organized. You excel at managing multiple priorities, tracking details, and following through with precision.
- Systems-minded. You navigate Microsoft Office (Outlook, Word, Excel, PowerPoint) effortlessly and understand the importance of accurate, timely expense processing.
- Proactive mindset. You anticipate needs, take initiative, and operate effectively both independently and as part of a team.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to resume@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.