This fast-growing, fast-paced real estate company is seeking a sharp and ambitious administrative professional to provide first-hand support to their C-suite executives and the extended leadership team. This role requires an Executive Assistant with resourcefulness, quick-thinking and a business-minded spirit. Between travel booking, calendar management, special projects, and administrative support, the C-suite will lean on you to be prepared, reliable and proactive in delivering initiatives and keeping the leadership team on track.
Key Responsibilities:
- Manage a high volume of calendaring, including appointments, meetings, events, and travel booking, prioritizing competing demands, communicating changes and monitoring time throughout the day.
- Assist with office event planning and execution, coordinate with vendors and caterers, prepare event spaces, and provide day of support to ensure the event runs seamlessly.
- Review, edit, and finalize all correspondence and documents generated in the executive office.
- Handle confidential information, prepare documents and presentations, support projects and events, track priorities, and anticipate the executive’s needs.
- Serve as a key point of contact for internal and external stakeholders, maintaining strong professional relationships.
- Remain flexible for additional projects and support where necessary, including running office errands, and ensuring that proper coverage is always in place.
Why You’ll Love Working Here:
- Unique opportunity to support a driven Executives.
- This company offers a strong salary package including medical, dental and vision benefits, 401(k) and generous PTO.
- This role is fully on-site five days a week, providing the opportunity to work in-person with a supportive network of driven professionals and industry leaders.
What We’re Looking For:
- Degreed and experienced. You have a Bachelor’s in hand and at least two years of experience working in fast-paced corporate environments. Prior administrative experience supporting high-level principles / executives is a must!
- Microsoft extraordinaire. You function quickly and efficiently across PowerPoint, Outlook, Word, Excel and pick up new programs with ease.
- Ready to roll up your sleeves. You are hard-working and a problem solver at heart, anticipating needs and taking appropriate action to ensure every day runs smoothly.
- Driven to succeed. You are ambitious and eager to put your skills into action. This role offers the opportunity to grow and take on more responsibilities over time!
- Even keeled. When the going gets tough, you stay calm and step up to the plate for your executives and team. Remaining unruffled and unfazed by unforeseen challenges and last-minute changes will be essential to success in this role.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to resume@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.