This finance firm in New York City is seeking a polished, highly capable Executive/Personal Assistant to support its Founders in a role that thoughtfully blends business support with personal assistance. This is a high-visibility position for someone who enjoys being the person behind the scenes who keeps everything moving, from managing complex calendars and coordinating international travel to partnering with family offices and handling personal logistics. You’ll work closely with a collaborative team in a fast-paced, in-person environment where sound judgment, discretion, and follow-through are essential.
Key Responsibilities:
- Manage the Founders calendars, balancing internal priorities, external commitments, board meetings, and events with minimal direction.
- Own meeting logistics from start to finish, including scheduling, room and technology coordination, materials, and follow-up.
- Arrange detailed domestic and international travel, including private aviation, hotels, ground transportation, and comprehensive itineraries.
- Prepare and process expense reports accurately and on schedule.
- Serve as a gracious point of contact for senior business contacts and other high-level stakeholders.
- Draft, edit, and proofread correspondence and other communications.
- Keep contact information and records accurate and up to date.
- Partner with the broader administrative team on office needs, visitors, meals, vendors, and shared coverage.
- Coordinate personal schedules alongside household staff and extended family contacts.
- Manage logistics across multiple residences, including vendors, appointments, and household projects.
- Assist with family scheduling, including school activities, appointments, and other time-sensitive commitments.
- Plan personal travel from beginning to end, coordinating with travel professionals and arranging accommodations, dining, activities, and transportation.
- Handle a range of personal requests, including reservations, gifting, errands, appointments, and other special projects.
- Provide occasional support for firm-wide events and other larger-scale gatherings, including limited travel as needed.
Why You’ll Love Working Here:
- A high-trust position with significant exposure to senior leadership and the opportunity to become a valued, long-term partner to the people you support.
- A unique blend of executive and personal support that keeps the role varied, engaging, and highly relationship-driven.
- Competitive compensation package, and excellent benefits, including medical, dental, vision, 401(k), generous PTO, and more.
What We’re Looking For:
- Experienced. You bring at least six years of experience supporting senior-level executives in a blended EA/PA support role.
- Discreet. You understand the importance of confidentiality and exercise excellent judgment.
- Attentive. You notice the small things and understand that thoughtful follow-through makes a meaningful difference.
- Service-minded. You approach every request with a genuine willingness to help and are comfortable jumping between high-level business needs and everyday personal logistics.
- Anticipatory. You naturally think ahead and keep priorities moving without needing to be asked twice.
- Tech-savvy. You are comfortable navigating Microsoft 365 and/or Google Workspace.
- Committed. You understand that supporting senior leaders requires evening or weekend availability and can be relied upon when an urgent matter arises.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to resume@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.