As the Executive Assistant to the CFO of this established company, you will play an important role in keeping a busy executive and finance team organized, prepared, and moving forward. This role is well suited to an experienced Executive Assistant who enjoys working at the center of a fast-paced company, balancing immediate requests with longer-term priorities and becoming a trusted resource to senior leadership. From coordinating complex schedules to preparing for important meetings and keeping follow-up on track, you’ll bring consistency, sound judgment, and a thoughtful approach to executive support.
Key Responsibilities:
- Own the CFO’s calendar, coordinating meetings and commitments while thoughtfully navigating competing requests, changes, and scheduling conflicts.
- Arrange travel from start to finish, including transportation, accommodations, reservations, itineraries, and last-minute adjustments.
- Prepare leadership materials for important meetings, board events, and town halls, developing presentations, agendas, background materials, and other documents as needed.
- Help keep initiatives organized by monitoring outstanding items, coordinating with internal partners, and making sure follow-up doesn’t get lost.
- Provide administrative support for small and large-scale meetings, events, and other gatherings.
- Manage expense reports for the CFO, documentation, and other administrative details with accuracy and consistent follow-through.
- Assist with ad hoc ad support such as communications, team transitions, and other operational needs as they arise.
- Serve as a reliable point of contact for sensitive matters, using discretion and good judgment.
Why You’ll Love Working Here:
- The role offers competitive compensation, medical, dental and vision coverage, 401(k), PTO, and the opportunity to make a meaningful impact.
- In office collaboration – five days per week onsite is required.
- Reliable access to a vehicle is required as the office is not easily accessible via Metro or bus.
What We’re Looking For:
- Executive support experience. You bring at least five years of experience supporting senior-level executives and are comfortable operating in a busy corporate environment. Candidates with strong board meeting preparation and execution, or high-level events/meeting coordination will stand out!
- Organized. You can keep multiple calendars, meetings, projects, and administrative details moving simultaneously without losing sight of what needs attention first.
- Level-headed. You remain calm when navigating sensitive matters, make sound decisions, and know when to involve leadership.
- Thorough. You take pride in accurate work and follow assignments through to completion.
- Articulate. You communicate clearly and professionally.
- Collaborative. You enjoy working alongside other administrative professionals and know when to step in, share information, or lend support to the broader team.
- Technically capable. You are highly comfortable with Microsoft Office.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to resume@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.