This organization is seeking a high-level, seasoned, professional for their Executive Assistant opening. This role provides the opportunity to function as the administrative engine for senior leadership, managing complex calendars, travel logistics, liaising with internal and external stakeholders, keeping priorities aligned, and work flowing smoothly and efficiently. You’ll operate as a connector across teams as this role is well-suited for someone who finds purpose in enabling leaders to do their most impactful work. To be successful in this role, you will bring a team player mentality, refined administrative skillset, strong technical skills, and an eagerness to hit the ground running in a fast-paced environment where margin for error is minimal.
Key Responsibilities:
- Manage complex, high-volume calendar across multiple entities, strategically prioritizing commitments, stakeholder demands, travel, board obligations, philanthropy, advocacy, and organizational priorities.
- Exercise sound judgment on scheduling and priorities, proactively resolving conflicts and ensuring the principle’s time is aligned with strategic goals and overall effectiveness.
- Coordinate end-to-end meetings with internal and external stakeholders, including scheduling, confirmations, agendas, briefing materials, pre-reads, logistics, and follow-up requirements.
- Manage all domestic and international travel, including flights, accommodations, ground transportation, visas, insurance, security coordination, itineraries, and contingency planning.
- Oversee all expenses and administrative documentation, ensuring accurate reconciliation, receipt tracking, entity-specific categorization, timely processing, and policy compliance.
- Support executive workflow and communications through polished correspondence, scheduling communications, meeting preparation, follow-up tracking, reminders, and special projects.
- Serve as a trusted, highly discreet administrative partner, maintaining continuity amid shifting priorities and last-minute changes while handling confidential, sensitive, and high stakes matters professionally.
Why You’ll Love Working Here:
- A front-row seat to leadership decision-making and organizational strategy
- Highly competitive benefit offerings.
- This opportunity is fully remote with the requirement that candidates are in Eastern or Central time zones.
What We’re Looking For:
- Executive-facing experience. You bring significant experience, at least ten years, supporting senior leaders
- Executive presence. You bring credibility, composure, and confidence to every interaction with senior leaders, board members, and external partners.
- Google Suite savvy. You have extensive experience working professionally in Google Workspace. Strong technical skills will be essential to success in this role.
- Exceptionally organized. You bring structure to complexity, skillfully balancing multiple priorities and timelines with discretion, knowing when to escalate matters appropriately.
- Strategic executor. You enjoy turning ideas into plans, aligning stakeholders, and ensuring work gets done.
- Collaborative and confident by nature. You build trust across teams and functions, acting as a facilitator and approach work with confidence that puts your team at ease.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to humanresources@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against based on race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.