This DC firm is seeking an experienced Executive Assistant who is ready to hit the ground running in a fast-paced environment. This long-term temporary role requires expertise across the core administrative tasks, including managing complex, fast-changing calendars across time zones, orchestrating detailed domestic and international travel logistics, and triaging high-volume email correspondence with strict confidentiality. The successful candidate will have exceptional attention to detail and organizational skills, is anticipatory, and eager to utilize their refined administrative skillset to support senior executives. Could this be the opportunity for you? Apply today for consideration!
Key Responsibilities:
- Manage and optimize intricate, high-volume schedules, resolving scheduling conflicts in real time and balancing competing priorities across multiple time zones.
- Coordinate seamless domestic and international travel itineraries, including flights, accommodation, ground transportation, visas, and detailed daily agendas.
- Triage incoming executive email and correspondence with high confidentiality, drafting polished communications, prioritizing urgent matters, and flagging action items for prompt follow-up.
- Prepare, review, and submit accurate monthly expense reports, reconcile corporate credit card statements, and track reimbursement lifecycles in compliance with firm policies.
- Brief executives ahead of key engagements by compiling briefing materials, preparing presentation decks, and organizing room reservations, A/V tech, or catering for meetings.
- Operate as a key gatekeeper and point of contact internally and externally to streamline executive workflow.
Why You’ll Love Working Here:
- Central DC office location that is Metro accessible.
- Firm culture is highly collaborative, warm, and hardworking.
- This opportunity is long-term temporary opportunity and candidates must commit minimally through the end of the 2026 calendar year.
What We’re Looking For:
- Administrative professional. You have an administrative background and at least five prior years of administrative support. Candidates with previous experience supporting senior level executives will stand out!
- Ahead of the game. You are proactive and anticipate needs and potential conflicts seamlessly.
- Communicative. Communication is one of your strengths. You are a professional in every interaction and your professionalism shines through your speech and writing.
- Service-minded. You are humble, hardworking, and seeking an opportunity to be a part of a team and culture that reflects these values. Colleagues can count on you to be trustworthy and discrete with sensitive information.
The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to apply@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.