This boutique firm is seeking a highly organized, proactive temporary Office Manager to support day-to-day operations and executive leadership in a one-day assignment in November. In this role, you will serve as a key point of coordination for administrative needs across the team, balancing scheduling, office operations, client interactions, and light financial tracking.
Key Responsibilities:
- Manage scheduling for internal and external meetings, appointments, and events, ensuring seamless coordination across stakeholders.
- Respond to client inquiries and requests with professionalism, escalating action items as appropriate.
- Support a broad range of administrative functions, including workflow management, correspondence drafting, event and initiative coordination, and office hospitality (e.g., lunches and visitor experience).
- Coordinate travel arrangements, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
- Provide a polished, welcoming experience for clients, guests, and visitors to the office.
- Extend assistance and services related to project requests and initiatives as assigned.
- Manage office operations and procedures to ensure organizational effectiveness and efficiency.
- Assist with basic financial tasks such as invoicing, expense tracking, and budget management.
- Maintain office supplies inventory and equipment and liaise with vendors as needed.
- Handle sensitive information with discretion and maintain a high level of confidentiality.
- Perform general administrative duties such as filing, scanning, data entry, and document organization.
Why You’ll Love Working Here:
- Operate across a tight-knit, high-performing team that values collaboration and initiative.
- This is a temporary assignment in November.
What We’re Looking For:
- Experienced & degreed. A bachelor’s degree is preferred. You bring experience as an Executive Assistant, supporting senior leadership, or have transferable administrative support experience.
- Positive. You’re a “yes” person who takes pride in making a meaningful impact with a humble, can-do attitude.
- Solutions-oriented. You take initiative, anticipate needs, solve problems independently, and follow through without requiring constant direction.
- Client-focused. You build strong relationships through excellent interpersonal skills, sound judgment, and a polished, professional approach.
- Communicator. You communicate confidently and professionally, translating complex information into clear, polished written communications.
- Tech-savvy. You are proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint); tech-comfortable and quick to learn new systems.
The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to apply@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.