As the Temporary Part-time Executive Assistant to C-Suite Executives at this finance firm, you will serve as a critical support partner, coordinating both administrative and special strategic functions across internal and external departments. The successful candidate is an experienced, reliable Executive Assistant with a proven ability to consistently deliver high-quality work while seamlessly managing the day-to-day needs of senior executives. If you bring exceptional time management skills, strong attention to detail, sound judgment, and thrive in a fast-paced, evolving environment, this role may be an excellent fit.
Key Responsibilities:
- Oversee complex executive calendars, strategically managing scheduling priorities, high-level meetings, and shifting demands for multiple senior leaders.
- Compile agendas, briefing decks, reports, and post-meeting documentation to ensure awareness and preparedness for meetings, deadlines, and action items.
- Assist in planning and coordinating meetings, conferences, leadership events, and special initiatives, including preparation of meeting spaces and related materials.
- Represent and manage communication efforts on behalf of the executives, build strong relationships with staff and serve as a trusted representative of the executive office.
- Prepare and submit expense reports.
- Maintain executive records, archival files, and governance documentation, while being mindful of confidentiality.
- Support firm-wide initiatives and immediate administrative needs, assessing administrative procedures and operational workflows to improve efficiency.
Why You’ll Love Working Here:
- Support senior level executives in an office culture that values dependability, strong work ethic, and commitment to providing white-glove customer service.
- This is a temporary, part-time opportunity. The role offers 20 hours a week, 8:00am to 2:00pm EST and is fully in-person Monday through Thursday.
- Office location is easily accessible via public transportation.
What We’re Looking for:
- Executive administrative experience. You have three to five years of direct Executive Assistant experience supporting C-suite or high-profile Executives. Candidates with backgrounds in professional services, finance, and other fast-paced corporate industries are encouraged to apply!
- Trustworthy. You understand the importance of confidentiality and discretion. Reliability and dependability are stand out strengths of yours.
- Technically fluent. You are highly proficient in Microsoft Office Suite and confident managing complex scheduling, communications, and coordination across multiple teams.
- Operationally agile. You excel at juggling multiple priorities simultaneously while maintaining accuracy, composure, and responsiveness. Exceptional organizational skills and proactiveness will be essential to success in this role!
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to apply@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.