As the Office Coordinator with this established consulting firm, you will play an important role in keeping daily operations running smoothly while helping create a welcoming, well-managed workplace. Supporting a team of dedicated professionals, you’ll oversee a variety of office and operational functions, coordinate with vendors and clients, and help identify ways to make internal processes more efficient. This is a great opportunity for an administrative professional who enjoys taking ownership, working across different areas of the business, and contributing to a collaborative team.
Key Responsibilities:
- Serve as a welcoming first point of contact for visitors, clients, and external partners, responding to inquiries and coordinating scheduling needs.
- Support day-to-day office operations, including reviewing existing administrative and HR processes and helping implement improvements.
- Stay informed on project activity and timelines to respond to client inquiries, communicate updates, and address issues as they arise.
- Prepare meeting materials, track upcoming deadlines, and coordinate follow-up on outstanding action items.
- Oversee vendor communications and maintain productive working relationships with service providers.
- Assist with planning and coordinating internal gatherings, client events, and other team engagements.
- Partner with executive leadership on special assignments, operational needs, and project coordination.
Why You’ll Love Working Here:
- Employee appreciation is a priority, with regular gifts and celebrations.
- Very generous retirement package including 401k matching and profit sharing.
- Eligible for paid overtime and competitive employee performance bonus.
- An in-person fast-paced work environment with a collaborative, team-oriented culture.
What We’re Looking For:
- Capable. You bring approximately 2–5 years of office or administrative experience and are eager to expand your knowledge and take on new responsibilities.
- Anticipatory. You think ahead, recognize what needs attention, and help keep projects and daily operations moving.
- Engaged. You take ownership of your work, look for ways to contribute, and are comfortable stepping in where support is needed.
- Approachable. You enjoy interacting with colleagues, clients, and external contacts and take pride in creating a positive experience.
- Dependable. You follow through on commitments, keep track of moving pieces, and help ensure important details are addressed.
- Growth-minded. You welcome new challenges, learn quickly, and are excited to build your experience in a dynamic consulting environment.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to resume@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.