This private foundation is seeking warm, highly organized, and service-oriented professional to assist with general office and administrative functions as the temporary Administrative/Office Assistant. You will ensure the office space is organized, welcoming, and well equipped for day-to-day operations. This position requires a highly organized, detail-oriented, and dependable individual who can manage a variety of responsibilities with flexibility and care. This role is open for an immediately available professional who can commit through the end of the 2026.
Key Responsibilities:
- Oversee incoming mail and deliveries across all offices.
- Monitor and maintain office supplies, snacks, and IT equipment to ensure offices remain properly stocked and equipped.
- Organize and coordinate foundation-wide meetings, including preparation, scheduling support, and meeting reminders.
- Handle office maintenance requests and coordinate with property management and external vendors.
- Manage visitor access, guest accommodations, and associated logistical arrangements.
- Maintain and update team calendars, being mindful of events, and upcoming deadlines.
- Assist with the onboarding and offboarding processes, ensuring a high-quality experience for staff start-to-finish.
- Provide general administrative assistance to team members as needed.
Why You’ll Love Working Here:
- This opportunity is fully onsite in a private residence in Washington, DC, which is accessible via public transportation. The office is pet-friendly, so comfortability around animals is essential!
- Flexibility to travel if needed is required.
- Candidates must be able to commit to this temporary role for the next three months, through the end of the 2026.
What We’re Looking For:
- Customer service core. You are warm, welcoming, and take pride in your ability to foster a positive work environment, always actively looking for ways to pitch in and help. Prior office experience is a plus and exceptional organizational skills will be essential to success in this role!
- Committed to care and quality. You thrive as a member of a team, are resourceful, and independently work to address conflicts as they arise. You are dependable and flexible to be available after standard business hours if an urgent need arises.
- Systems skilled. You are proficient in Microsoft Office Suite and can easily learn new software/technology as needed.
- Emotional intelligence. You are comfortable navigating high expectations, working with diverse stakeholders, and balancing firmness with tact.
The hourly wage listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to apply@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.