Temporary Administrative Assistant

Northern Virginia/Hybrid

$28 – $33/hour

A distinguished finance firm in Northern Virginia is seeking a highly organized and proactive Administrative Assistant for a temporary assignment supporting its dynamic investment team. This role is ideal for a detail-oriented professional who thrives in a fast-paced, team-driven environment. From coordinating schedules to managing travel logistics and event planning, this position offers a diverse set of responsibilities, ensuring every day is engaging and unique. If you have a strong work ethic, a positive attitude, and a passion for operational excellence, we’d love to hear from you!

Key Responsibilities:

• Efficiently manage calendars and schedule meetings for investment team professionals, ensuring seamless coordination.
• Prepare and distribute meeting materials, both internally and externally, with precision and timeliness.
• Organize and execute logistics for onsite meetings, including room reservations, setup/breakdown, catering, and technology needs.
• Arrange complex domestic and international travel, including visa and passport coordination, itinerary creation, and trip logistics.
• Assist in planning and coordinating conferences and special events in collaboration with colleagues.
• Maintain organized filing systems, handle correspondence, and ensure records are up to date.
• Support expense reporting and processing with keen attention to accuracy and deadlines.
• Provide backup front desk support, greeting guests and assisting with office inquiries as needed.
• Collaborate with the senior executive assistants and provide administrative support across the team.

Why You’ll Love Working Here:

• A globally recognized firm committed to long-term success and innovation.
• Professional, fast-paced, and supportive environment with a collaborative hybrid work model.
• Dedicated to integrity, teamwork, and a positive work-life balance.

• This is a five to six-month temporary opportunity.

What We’re Looking For:

• Skilled. You bring at least three years of administrative expertise and are adept in Microsoft Office Suite.
• Methodical. Your talent for prioritization, scheduling, and multitasking sets you apart.
• Proactive. You foresee obstacles, devise solutions, and take the initiative without needing oversight.
• Articulate. Your written and verbal communication skills reflect confidence and professionalism.
• Meticulous. You maintain high levels of accuracy and discretion, especially with sensitive information.
• Collaborative. You flourish in team environments while demonstrating the ability to work autonomously.

To apply, please send a resume to apply@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.