Washington, D.C./Hybrid
$90,000 – $130,000
Executive Assistant/Project Coordinator
This public affairs firm is seeking a client-oriented professional who will take the reins on a variety of tasks involving business development endeavors, office functions and administrative tasks, and strategy for client portfolios. This is a fast-paced team devoted to creating meaningful support for their clients and demonstrated success through calculated planning. If you are superb with people skills, attentive to small details and a creative thinker, this could be a great opportunity for you!
About the Job:
- Execute calendar scheduling for internal and external client meetings, appointments and events.
- Provide travel booking and planning for the leadership team with detailed itineraries.
- Act as an active participant on projects to further business development initiatives and learn the desired target client and their needs.
- Efficiently track business needs across spreadsheets, Excel documents and shared network systems.
- Extend assistance to the team surrounding ad hoc administrative and projects, including event organization and preparation, presentation composing and editing, note-taking, and act as a liaison of the firm to outside stakeholders and clients.
- Assist with a wide range of operational and executive responsibilities such as managing the office workflow.
- Ensure alignment between leadership and the staff on internal and external projects.
About the Culture:
- Competitive compensation plan including health and dental insurance, retirement plan, 401(k) and generous PTO.
- Additional benefits, including stipend for cell phone usage, transportation reimbursement and fun networking and social events.
- Hybrid work model.
About You:
- Boots on the ground. You have 3-5 years of experience as an Executive Assistant, Special Assistant, Project Coordinator, Office Manager or equivalent collaborative role, preferably within public affairs or communications industry.
- Strategic. You have an eye for improving processes and thinking out-of-the-box.
- Adaptive. You quickly prioritize your tasks and adjust to an ever-changing environment.
- Client-focused. You learn the ins and outs of your clients and team’s needs to provide the highest quality service.
- Proficient across Microsoft Suite. You are adaptive to new technologies and navigate Word, Excel, PowerPoint and Teams productively.
Diversity, Inclusion, and Equal Employment Opportunity Statement
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
To apply, please send resume to resume@hawthornelane.com.