Northern Virginia
$70,000 – $90,000
Office Assistant
This financial firm is seeking an Office Assistant to be proactive and reliable assisting across a small but mighty team. This role calls for blended tasks such as administrative document editing and composing, scheduling meetings and appointments across calendars and front desk responsibilities such as creating a welcoming guest experience and managing external vendor communication. The ideal Office Assistant is malleable for their team, an attentive calendar guru and highly effective communicator.
About the Job:
- Facilitate an open and welcoming experience at the front desk for guests, clients and internal staff, resolving or appropriately redirecting inquiries and requested assistance.
- Provide scheduling execution for leadership appointments, events and meetings; provide room set-up and take-down efforts as well as meeting preparation materials.
- Point of contact for operational tasks, communicate with external and building management contacts for office needs.
- Maintain a clean, stocked and organized office, assessing supplies inventory and managing incoming and outgoing mail and packages.
- Assist senior assistants with ad hoc projects, such as human resources tasks, and event coordination for small team gatherings.
About the Culture:
- Boutique team providing high-quality service to clients and each other.
- Generous compensation and benefit offerings.
- Office snacks and other employee-centric benefits.
About You:
- Office experience. The ideal candidate possesses minimally 2 years’ of experience providing support in an office setting with particularly strong calendar management skills.
- People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix. Previous hospitality, high-touch work environments, legal or finance backgrounds are welcome.
- Trustworthy. You can follow instructions and require no follow-up on finalizing tasks. Excellent organizational and active listening skills will serve you well in this role.
- Service-minded. You are humble and provide polished communication and professionalism.
- Energetic and eager. Everyone can count on you to jump in to help when needed.
Diversity, Inclusion, and Equal Employment Opportunity Statement
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
To apply, please send resume to resume@hawthornelane.com.