We are seeking a sharp, poised Legal Assistant to anchor this boutique firm’s practice through high-volume administrative and operational support to a Senior Partner and Associate. In this pivotal role, you will assist with time entry, billing, travel coordination, document proofreading, and file management. This role requires strong technical fluency to seamlessly manage virtual meeting platforms, digital records, and document production workflows, paired with the emotional intelligence and professional maturity required to anticipate needs, communicate diplomatically, and maintain composure under tight deadlines.
Key Responsibilities:
- Manage calendars, facilitate multi-party conference calls, and orchestrate seamless video conferences across platforms like Zoom.
- Track and log billable attorney hours while overseeing the end-to-end preparation of monthly and quarterly client invoices.
- Plan and coordinate travel itineraries, reconcile corporate disbursements, and process timely reimbursement filings.
- Compose, refine, and formally catalog critical correspondence to ensure precise, professional stakeholder communication.
- Conduct rigorous, line-by-line editorial reviews of voluminous briefs, contracts, and filings to guarantee accuracy and formatting consistency.
- Execute day-to-day document production and distribution workflows, handling high-volume scanning, reproduction, secure transmissions, and priority mailings.
- Structure, maintain, and audit digital and physical matter files to ensure rapid retrieval and strict data organization.
Why You’ll Love Working Here:
- Small-sized firm with warm and friendly office culture that values teamwork, dedication, and work life balance.
- Office is in DC and is metro and public transport accessible.
- This opportunity is approved for a hybrid work schedule, allowing for two (2) remote days per week following the initial training period.
What We’re Looking For:
- Strong administrative interest. You have prior experience in a professional office setting and are looking for a role to utilize your administrative skillset in a law firm environment.
- Technology pro. You have exceptional tech skills and know the Microsoft Office Suite, Zoom, JURIS, and other office programs inside and out, ready to help troubleshoot tech difficulties as needed.
- Proactive and positive. You are highly motivated and eager to be a part of a team. The ability to manage multiple requests simultaneously, anticipate needs, and resolve conflicts will be essential to success!
- Professional presence. You are polished and professional in every interaction, whether in-person, via phone or email. Building strong relationships and developing trust with others through consistency and dedication is one of your strengths.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
To apply, please send a resume to legal@hawthornelane.com.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.