Executive Assistant to Multiple Directors

New York, NY

$85,000 – $120,000

This finance firm is seeking a highly organized and adaptable professional to support multiple Directors in a dynamic and flexible role. The ideal Executive Assistant excels at prioritization, scheduling across various calendars, has strong follow-through skills, and thrives in a fast-paced environment. If this sounds like you, we’d love to hear from you!

Key Responsibilities:

• Provide comprehensive administrative support, with a special emphasis on correspondence, and scheduling for multiple leaders.
• Manage and coordinate calendars and schedules, ensuring smooth adjustments to ever-changing agendas and commitments.
• Prepare, finalize, and submit expense reimbursement forms and other financial reports.
• Plan and execute domestic travel itineraries, proactively anticipating and resolving potential changes.
• Maintain an organized space, stocked kitchen and office supply inventory, staying attuned to changing needs.
• Serve as the primary office liaison, managing relationships with external vendors and building management while troubleshooting operational needs.
• Support staff members with special assignments and project management tasks.

Why You’ll Love Working Here:

• A competitive salary and fully employer-paid benefits package.
• An opportunity to work with a fun team who are experts in their field.
• This company offers growth opportunities to strong performers.
• This is a fulltime in-office role.

What We’re Looking For:

• Proactive problem-solver. You have over five years of EA experience and thrive in small office environments with a “no task too big or small” mentality.
• A+ Attitude. You approach every task with the right mindset, ensuring seamless execution.
• Strong interpersonal skills. You’re approachable, reliable and the go-to person for support.
• Resourceful. You’re an independent, quick learner who retains information and instructions effortlessly.
• Discreet and trustworthy. You handle sensitive and confidential information with the utmost professionalism.
• Driven and ambitious. You’re eager to take on new projects and go beyond your everyday responsibilities to help the firm succeed.

To apply, please send a resume to submit@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.