Administrative Assistant

Northern Virginia/Hybrid

$50,000 – $80,000 plus bonus

A renowned financial services firm in Northern Virginia is seeking a highly organized and proactive Administrative Assistant to support their dynamic client-facing team. This role is ideal for a detail-oriented, motivated professional who thrives in a collaborative and fast-paced environment. From managing schedules to coordinating meetings and events, this position offers a variety of responsibilities, making no two days the same. If you have a “can-do” attitude and a commitment to excellence, we want to meet you!

Key Responsibilities:

Schedule and coordinate meetings for leaders across the department, ensuring seamless planning and preparation.
Manage multiple calendars and communicate effectively with clients and prospects using high professionalism and polish.
Collaborate and prepare meeting materials and distribute them internally and externally.
Coordinate travel arrangements (domestic and international), including itineraries, visas, and logistics.
Plan and execute onsite meetings, including room bookings, setups, catering, and technical requirements.
Maintain the CRM database, logging and organizing data while generating reports.
Support expense reporting, organize files, and provide backup front desk coverage when needed.

Why You’ll Love Working Here:

A globally recognized firm committed to long-term success and innovation.
Professional, fast-paced, and supportive environment with a collaborative hybrid work model.
Dedicated to integrity, teamwork, and a positive work-life balance.

Highly competitive compensation package, including bonus.

What We’re Looking For:

Experienced. You have over three years of administrative experience and are proficient in Microsoft Office Suite.

Organized. Your ability to manage complex schedules, competing priorities, and multiple projects is second to none.
Resourceful. You anticipate challenges, solve problems proactively, and deliver results with minimal supervision.
Communicative. Your written and verbal skills make you an excellent representative for the team and the firm.
Detail-focused. Accuracy and precision are hallmarks of your work, even when handling confidential information.
Team-oriented: You thrive in a collaborative setting, balancing initiative with a willingness to pitch in wherever needed.

To apply, please send a resume to resume@hawthornelane.com.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.