Executive Assistant/Office Manager for Finance Team

Chicago, IL

$80,000 – $120,000

This self-starter finance firm is seeking an Executive/Administrative Assistant to provide support to several entrepreneurial leaders and a growing office. This is an ideal role for a service-oriented individual displaying practiced communication skills across internal and external contacts. This firm is seeking someone who connects well with others, can juggle a lot with a sense of urgency, and manage day-to-day administrative needs in a stellar capacity. If you enjoy forward-facing communication, a fast-paced work environment, and are looking for a new and exciting opportunity, send us your resume today!

Key Responsibilities:

Keep an organized office space, monitoring office supplies and inventory, and general operational needs.
Interact with visitors, clients, and internal staff, assisting with requests and following through on action items. Provide a welcoming experience to all those you communicate with via receptionist coverage.
Provide scheduling and coordination for meetings and appointments across the team, including travel booking and accommodations.
Assist current office operations functions and adopt new systems when necessary.
Diligently compose and edit documents, letters, reports and spreadsheets for internal needs; maintain accurate hard copy and e-filing processes.
Support staff members with special assignments and project management tasks as needed, including event planning and execution, onboarding/offboarding needs, and building vendor management.

Why You’ll Love Working Here:

This firm offers a strong salary package, including benefits and generous PTO.
Opportunity for collaboration and exciting travel opportunities throughout the year!

What We’re Looking For:

Experienced. The ideal candidate has at least five years of previous experience performing administrative support to several leaders. Candidates with prior finance, hospitality, or events experience are encouraged to apply!
Team-oriented. You thrive in a collaborative setting, balancing initiative with a willingness to pitch in wherever needed.
Efficient. You are organized managing multiple tasks at once and know how to efficiently prioritize your day.
Personable. You deliver on your projects using quality customer service to internal and external contacts.
Computer savvy. You are confident across MS Office and consider yourself technically advanced.
Motivated. You enjoy working hard and view every challenge as a chance to prove yourself.

To apply, please send a resume to submit@hawthornelane.com.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.